Executive Assistant to the Director of Innovation & Marketing Excellence/Programme Coordinator

Date Posted:

Monday December 20, 2021




up to £38,000


35 per week

Great People Work Here

We are looking for an operationally independent and proactive Executive Assistant to support our Director of Global Marketing Excellence & Innovation for a 12 month period, ideally starting in January/February. You will need to be comfortable thinking conceptually, with a naturally collaborative style and able to explore new ways of doing things. This is a key role within the team and the remit is divided into two parts: providing organisational and administrative support to the Director, and the coordination of the Twinings Herbal Mastery Programme.

This is a hybrid role, you are able to work from home 2 days per week.

In this role you will:

  • Effective and proactive diary management, up to a year in advance, including overseas elements
  • Maintain the business calendar to connect the team on annual rhythm of strategy planning, financial planning
  • Project support – maintaining pace on specific projects, including scheduling meetings and connecting teams according to agreed timelines
  • Plan and organise team events for the International Marketing team, proactively suggesting ideas and mechanisms to ensure communication and team morale remains strong
  • Create and distribute the innovation quarterly newsletter across the business
  • Provide support to the Director of Innovation’s management team with major meeting planning, as required.
  • Finance and budget management including raising and tracking of PO’s, and cost centre management
  • Arrange meetings in and outside the UK, varying from 1:1s to international meetings, liaising in and outside the Company to ensure relevant attendance
  • Responsible for overseeing the resourcing, budget management and prioritisation of activities for the Herbal Mastery Programme
  • Coordinate incoming projects and confirm scope and project objectives
  • Delegate projects to appropriate Herbal Experts
  • Ensure that precise and clear briefs, budgets and deadlines are agreed and actioned
  • Create, coordinate session design and on-the-day facilitation for HerbFest events
  • Coordinate session design and organise new Starter Herbal Masterclass throughout the year alongside the Herbalists and the Commodities team
  • Maintain the Expert Panel and negotiate contracts and expert rates for panellists, plus ongoing support
  • Maintain and ‘keep fresh’ the online learning platform/information hub by managing content updates and creation, as necessary

About you:

  • Bright, ambitious, pre-emptive and open to change
  • Accepts and tackles demanding workloads with enthusiasm
  • Energy and passion to make a difference
  • An adaptable communication style, with the ability to work collaboratively across the business, building effective networks inside and outside the organisation
  • Highly proficient Microsoft Office skills, particularly PowerPoint and Excel
  • Takes responsibility for actions, and plans activities well in advance, taking into account the possible of changing circumstances.

We’re looking for people who don’t just come here to get the job done, but who have a real passion for the brand and a desire to do the best job they can.

In return, we offer an inspiring package of employee benefits – to show just how much we value you. This role will offer you the scope for growth and the tools to aim high.

If you think this role sounds like your cup of tea, we’d love to hear from you.



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