About the Role
Aspire Defence is an established facilities management and support services provider, delivering critical infrastructure and operational services across the Defence estate. Working in partnership with the Ministry of Defence, they are committed to maintaining safe, sustainable, and high-quality environments that support the Armed Forces and their communities.
We are seeking a highly organised and proactive HS&E Coordinator to join the Health, Safety & Environment team on a 5-month fixed-term contract.
This is an exciting opportunity for an experienced coordinator or administrator who thrives in a fast-paced environment and enjoys working with a wide range of stakeholders. Reporting to the Head of Health & Safety, you will provide comprehensive coordination and administrative support to the central HS&E team, ensuring the efficient delivery of key reporting, governance, and compliance activities across the business.
Key Responsibilities
- Coordinate day-to-day activities across the HS&E function.
- Prepare weekly and monthly reports, presentations, and management information.
- Produce and coordinate documentation for Senior Leadership Team, Health & Safety, and Board meetings.
- Manage meeting schedules, agendas, actions, and supporting documentation.
- Support the administration of the business incident reporting system, including maintaining accurate records and producing incident and accident data reports.
- Conduct statistical analysis and reconciliation of HS&E data.
- Maintain key registers and assist with the preparation of QHSE briefing notes and alerts.
- Organise business-wide events, workshops, and conferences.
- Build and maintain strong working relationships with internal and external stakeholders.
- Support the wider team in delivering business objectives while promoting Aspire Defence’s commitment to health, safety, and environmental excellence.
About You
- Previous experience in a coordination, administration, or support role within a demanding business environment.
- Confident and detail-orientated professional
- Strong stakeholder management and communication skills.
- Excellent organisational abilities with the capacity to manage multiple priorities and meet deadlines.
- Advanced Microsoft Office skills and confidence working with business systems and data.
- Experience maintaining accurate records and producing reports.
- A proactive, self-motivated approach with strong attention to detail.
- The ability to work independently while contributing effectively as part of a team.
- Full UK driving licence.
- IOSH Managing Safely qualification would be desirable
In return, we offer:
- Salary £30,596pa
- 25 days annual leave plus bank holidays, as well as the option to buy and sell holiday
- Contributory Company Pension Plan matched up to 6%, plus individual life assurance
- A shopping discounts scheme
- Employee assistance and health and wellbeing programmes
- Reward and recognition to celebrate outstanding achievements
- Free on-site parking
Why Join Aspire Defence?
At Aspire Defence, we are committed to creating a safe, collaborative, and high-performing workplace. You’ll join a professional team that plays a vital role in supporting operational excellence and delivering services that make a real difference.
If you are an organised, enthusiastic, and capable coordinator looking for your next opportunity, apply today and become part of a team committed to achieving Zero Harm and continuous improvement.
